GDPR Compliance Statement

Last updated: June 25, 2026

Our Commitment to Data Protection

As a business operating in the United Kingdom, we are committed to complying with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018. We process personal data lawfully, fairly, and transparently while respecting the rights of data subjects.

Legal Basis for Processing

We process personal data under the following legal bases:

• Consent: When you submit inquiry forms or communicate with us, you provide explicit consent for processing your contact information
• Contractual necessity: Processing is necessary to fulfill service agreements and deliver digitization projects
• Legitimate interests: We process data to operate our business, improve services, and maintain records, provided this does not override your rights and freedoms
• Legal obligation: We process and retain certain data to comply with legal and regulatory requirements

Data Subject Rights

Under GDPR, you have the following rights regarding your personal data:

Right to Access

You may request confirmation of whether we process your personal data and obtain a copy of that data along with information about how it is processed.

Right to Rectification

You may request correction of inaccurate personal data and completion of incomplete data.

Right to Erasure

You may request deletion of your personal data in certain circumstances, such as when data is no longer necessary for its original purpose or when you withdraw consent.

Right to Restrict Processing

You may request that we limit how we use your personal data in specific situations, such as when you contest the accuracy of the data.

Right to Data Portability

You may request that we provide your personal data in a structured, commonly used, and machine-readable format for transfer to another organization.

Right to Object

You may object to processing of your personal data when we rely on legitimate interests as the legal basis, particularly for direct marketing purposes.

Rights Related to Automated Decision-Making

We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects individuals.

Exercising Your Rights

To exercise any of these rights, please contact us using the details provided at the end of this document. We will respond to your request within one month, though this may be extended by two additional months for complex requests.

You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data appropriately. The ICO can be contacted at ico.org.uk.

Data Protection Measures

We implement appropriate technical and organizational measures to ensure data security:

• Encrypted transmission of data through secure connections
• Access controls limiting who can view or process personal data
• Regular security assessments and updates to protect against vulnerabilities
• Staff training on data protection principles and procedures
• Secure storage and disposal of physical and digital records

Data Breach Notification

In the event of a data breach that poses a risk to individuals' rights and freedoms, we will notify the ICO within 72 hours of becoming aware of the breach. Affected individuals will be informed directly when the breach is likely to result in a high risk to their rights and freedoms.

International Data Transfers

We primarily process data within the United Kingdom. If data is transferred internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, to protect your personal data.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Inquiry forms and initial communications: up to 2 years
• Client project records: 7 years following project completion, in accordance with business record retention requirements
• Website usage data: up to 12 months

Third-Party Data Processors

When we engage third-party service providers to process personal data on our behalf, we ensure they provide sufficient guarantees of GDPR compliance through formal data processing agreements.

Contact Information

For questions about GDPR compliance or to exercise your data protection rights, please contact:

Data Protection Officer
savanna-sage
42 Clerkenwell Road
London EC1M 5PS
United Kingdom
Email: [email protected]